Updated: Sep 29, 2018
Successful businesses run on good communication and the accurate transfer of information. The day-to-day operations often depend on monotonous, repetitive work that slows everything down and can lead to mistakes and costly mix-ups.
Smart business owners understand that while perfection is an impractical target, they can easily speed up operations and reduce errors with a few simple solutions.
With that in mind, here are three strategies that can help your business run more effectively, in part by reducing the chances for something to go wrong.
1. Go digital. Digitize most if not all your paper work.
Writing something down on paper has been the traditional and primary way in which we store information. The problem with this information storage system is that physical documents are easily damaged, tampered with, lost, and stolen. Often, there’s no backup, which means when any of the above mentioned scenarios scenarios happen, there is no recovery and you left in a hole.
So what is the solution? Digitize. Doing so is going to make your data more accurate, legible, searchable, and easily shareable. Imagine looking for a particular file in a pile of documents. That is time consuming and as we all know, time is very important in business. If its digital, you can just search for it in your data base. In a case where you have to share a particular document, you can easily do it through mail or cloud services such as Dropbox or Googles Drive.
In a nutshell, having your documents digitized eliminates the headaches caused by misplaced or damaged files, illegible handwriting among other obstacles.
2. Protect yourself from hack attacks.
Cyber hacks are increasingly high in recent years. Cybersecurity breaches can be very costly to your business. There’s the monetary damage that occurs when proprietary information is stolen, the reputational hit you’ll take for allowing hackers to walk away with your customer data and, finally, the massive amounts of time and energy it can take to identify and resolve the problem. It is a big waste of finances and productivity.
To keep things running smoothly, it’s best to avoid the situation altogether. Make cybersecurity one of your top priority.
No business can run flawlessly all the time, but many common setbacks are avoidable. As a business man or CEO, you can reduce the number of unforced errors by making sure the right tools are in place, allowing you to focus on what matters: the health of the business and the happiness of your customers.
MapkoVille would soon be launching a dedicated category on cybersecurity to help you stay safe and protect your business. Stay tuned.
3. Make it easy for employees to communicate and collaborate.
A breakdown in communication is never good for business. As a business owner or CEO, an important part of your job is making sure your employees communicate and collaborate effectively so that time is not wasted and deadlines are always met.
Back in the day, this was done through in-person conversations, phone calls, and emails. But these static methods of communication can make it difficult to keep everyone on the same page. Thankfully, the cloud came along.
Products like G Suite, from Google, offers a comprehensive set of cloud apps that make it possible for your employees to communicate and collaborate on projects together, whether they’re working out of the same office or based thousands of miles apart. Data is stored in the cloud, courtesy of Google Drive, which means documents can be securely accessed from wherever, whenever.
As a result, your team can collaborate on the fly, leading to faster, more efficient results. Let’s say Ayuk Tabe in marketing is working on a press release, and needs edits from Enongene, the Chief Marketing Officer, who is en route to Bangem for an ocassion. They’re under a tight deadline. Using Google Docs on his phone, Enongene can make edits and ask questions in the document, which Ayuk Tabe can address in real time, allowing them to resolve issues quickly and get the release out the door.
3 Things: Digitize - Cybersecurity - Effective Collaboration.
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